Streamline Business Processes with Altec Document Management Systems

TechAisle recently identified several areas in which companies can streamline business processes. Reducing operational costs, improving workforce productivity, and improving the quality of products and processes all came out among the top concerns of small to mid-sized businesses. What do these three things have in common? The need to streamline business processes is top of mind for many business owners.

Stop the Paperwork Shuffle

Does your business do the “paperwork shuffle?” It’s not a dance (although it sounds like one). Instead, it’s the endless routing of paperwork.

Several years ago, someone coined the term “the paperless office.” If only that were true! Your office probably relies upon paper-based invoices, purchase orders, benefits forms, vacation requests and more.

What if there’s a better way to route documents? What if you can get rid of those sticky arrows pointing to all the places people need to sign and stop the paperwork shuffle, moving documents from desk to desk? Instead, send them smoothly and electronically. Route them digitally. Sign with the click of a mouse and the stroke of a key instead of the swipe of a pen. It’s all part of how you streamline business processes in the 21st century, and Altec document management is at the forefront.

Streamline Business Processes – Let’s Go Digital

Altec document management helps you “go digital” and streamline business processes by transforming paper into digital workflows. It’s more than just moving items from paper to pixels. It’s about moving paper, pixels, and all to the right person at the right time and place.

Altec offers an integrated document management system that streamlines business processes with ease. With Altec document management you can:

  • Enact three-way matching and approvals on purchasing and AP processes
  • Smooth out approvals from initiation to payment
  • Route anything requiring a signature for approval (expense reports, sales orders, contracts) to the right people automatically
  • Distribute documents that must travel with a customer order, such as a purchase order, instructions, or invoice without manual intervention
  • Provide self-service access to internal paperwork for human resources needs, including benefits information
  • Automate invoices and other purchasing documents

Multiple Export Formats

If you send documents to clients, customers, and others outside of your company, you know the hassle of ensuring they have compatible software on the receiving end to open and access materials. Altec DocLink exports documents to XML, HTML, PDF, TIFF, CSV, EDI, and more. Most of these formats can easily be moved into any software platform, and PDF is a universal method of document viewing that works on both Mac and PC. Role-based security ensures that confidential materials are kept confidential and handled with the utmost discretion.

Global Reach, All Devices Included

One of the best parts about Altec’s ability to streamline business processes is its device agnostic-approach to document management. You can use this system on a desktop, laptop, tablet, or mobile device regardless of where you are or how you access it. Plus, our system has global reach, so if your team travels frequently or you conduct business worldwide, it’s no problem. We have it covered.

The Best Part? Altec DocLink Works with Sage 100 and Sage 500

We’ve saved the best for last. Altec DocLinks helps you streamline business processes in many ways. One way in which it saves time is its ability to work smoothly and efficiently with Sage products. Altec DocLink works with both Sage 100 and Sage 500 so that you can generate electronic paperwork within Sage and use DocLink to route it to the right people.

The right documents to the right people at the right time … that’s the right way to do business. With Altec DocLink and Sage software, your business is on the road to truly being an efficiency leader.

About Emerald TC

Emerald TC helps small businesses analyze their needs and choose the best systems for their companies. Contact us or call 678-456-6919 for more information about cloud-based ERP and other business productivity software and systems.

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